Best Vendor Booth Software for Fairs, Festivals and Markets in 2026
Vendor applications, jurying, booth maps, payments and attendee maps: ten tools for county fairs, festivals, craft fairs and farmers markets, with honest notes on what each does best.
The short answer
- Best all-in-one for vendor applications and juryingEventenyApplications, jury scoring, ticketing, volunteers, sponsors and a map module in one suite built for festivals, fairs and markets.
- Best for an interactive booth map with booth sales and attendee directionsExpoFPThe map shows live booth availability, vendors reserve or pay on it, and visitors search and get directions in the browser.
- Best for art and craft fair applicationsZAPP (ZAPPlication)The application and jurying system many juried art fairs already use, free for artists.
- Best for county and state fairs with competitive exhibits and livestockShoWorksEntries, judging, premiums and awards for traditional agricultural fairs.
- Best for large outdoor site operationsOnePlanTo-scale, GIS-based site plans for security, crowd flow, traffic and infrastructure.
- Best free option for a small outdoor marketGoogle My Maps for a pin map on satellite imagery, or Canva for a printed vendor map
ExpoFP is our product. We include it where it fits and link to detailed head-to-head comparisons so you can verify every claim.
How we evaluated
Fair and market organizers usually juggle two jobs: getting the right vendors in (applications, jurying, fees, contracts) and putting them in the right spot (the booth map, both for staff and for the public). We looked at each tool against six criteria:
- Vendor intake
- Online applications, jurying or review, approvals and waitlists.
- Booth map and assignment
- Can you draw booths with sizes and numbers, assign vendors and see what is open, reserved or sold?
- Vendor payments
- Can vendors pay booth fees online, and is that tied to a specific space?
- Attendee experience
- Is there a public, searchable vendor map that works on a phone at the gate, without an app?
- Indoor and outdoor fit
- Fairgrounds mix open lots, barns, tents and exhibit halls. Does the tool handle both?
- Pricing transparency and setup effort
- Published prices, free tiers or trials, and how quickly a small volunteer team can get started.
Information comes from each vendor's public website, help docs and published pricing as of October 2026. Where a price or feature is not public, we say so.
Comparison at a glance
| Tool | Best for | Category | Key strength | Pricing transparency |
|---|---|---|---|---|
| Eventeny | Festivals and markets that need applications + jurying | All-in-one festival and vendor management | Vendor applications, jury scoring, ticketing, map module | Published tiers (free Basic; mapping on Pro) + transaction fees |
| ExpoFP | Interactive booth map, booth sales, attendee wayfinding | Interactive floor plan platform | Live booth availability, reserve/pay on the map, no-app directions | Published (7-day trial; DIY $149/mo) |
| ZAPP | Juried art and craft fairs | Artist application and jurying system | Large artist network, free for artists | Free for artists; show pricing via ZAPP sales |
| ShoWorks | County and state fairs | Fair entry and exhibit management | Entries, judging, livestock, awards | Quote-based (check vendor) |
| OnePlan | Large outdoor festivals and site operations | GIS event site planning | To-scale site plans for ops and safety | Published (free plan; Pro $99/mo) |
| Mapd Events | Expo-style shows wanting a bundled suite | Trade show platform with floor plan | Map, booth checkout, app and ticketing in one package | Published per-event tiers ($1,250–$2,499) |
| Zoho Backstage | Community events run on Zoho | Event management suite | Registration, ticketing, website, app | Published tiers + free plan |
| KeyQo | Small French or European fairs | Booth booking back office | Low entry price, zero commission, invoicing | Published in EUR (waitlist at time of writing) |
| Google My Maps | Small outdoor markets on a budget | General custom map tool | Free satellite pin map | Free |
| Canva | Printed and social vendor maps | Graphic design tool | Attractive maps, fast | Free plan; paid tiers (check vendor) |
The tools
Eventeny
Best for vendor applications and jurying
Eventeny is an all-in-one platform built for festivals, fairs, markets, community events and fan conventions, and it reports more than 32,500 events hosted. If your biggest headache is the vendor intake process (collecting applications, scoring them with a jury, approving vendors and collecting fees), Eventeny is the most complete option on this list. Its jury feature lets you invite jurors with view-only access, assign applications and score them with rating, vote or written criteria. Around that it adds ticketing, volunteer and sponsor management, schedules, an online marketplace and a mapping module with drag-and-drop booth assignment and embeddable maps.
Strengths
- Vendor, artist and exhibitor applications with real jurying (jury feature on Plus, Pro and Premium plans, per Eventeny's help center).
- Covers much of a festival's back office in one place: ticketing, volunteers, sponsors, schedules.
- Free Basic plan and self-signup, so you can try the application flow before paying.
Limitations
- Mapping sits on the Pro tier, and the map is one module in a broad suite rather than the focus of the product.
- Platform transaction fees (3–5% listed publicly, plus a fee on marketplace sales) add up on high-volume events.
- Pricing
- Free Basic; paid Starter, Plus and Pro tiers (Pro listed at $360/mo monthly or $240/mo billed annually) plus transaction fees; custom map design listed at $1,000 per map. Verify on eventeny.com.
ExpoFP
Our productBest for an interactive booth map with booth sales and attendee directions
ExpoFP is an interactive floor plan platform used by trade shows, expos, fairs, festivals and venues, with 10,000+ floor plans created. It does not run vendor applications or jurying. Its job is the map: you draw booths in the browser-based FP Designer (drag, drop, merge, resize; changes go live instantly) or upload your site plan and the ExpoFP team builds it. Vendors see live availability and can reserve or pay by credit card on the map, and you approve and track everything in one place. Each vendor gets a personal link to add their logo, description and contacts. Attendees open the map in a browser on their phone, with no app or sign-in, search by vendor, booth or category, and follow turn-by-turn directions. An area map can show parking, entrances and transport, and outdoor GPS positioning is available. Fair and outdoor events on ExpoFP include Peachfest (Fruita Area Chamber of Commerce), Cowboy Christmas 2025, Mt. Hope Showcase and the GON South GA Spring Sportsman Expo.
Strengths
- Booth sales on the map: live available, reserved and sold status, with reservations and card payments (payment collection is a plan option, not on Light).
- Works for mixed fairgrounds: indoor halls and multiple buildings plus an outdoor area map, with turn-by-turn routes across them.
- Copy last year's map and vendors into the new event, and earn sponsor revenue from featured listings, banner ads and logos on the map.
Limitations
- No vendor application forms or jury scoring; pair it with Eventeny, ZAPP or a form tool if you jury vendors.
- No ticketing, volunteer scheduling or livestock entries; it is a map platform, not a full fair management suite.
- Pricing
- Free to start with a 7-day trial (no credit card). DIY $149/mo with booth reservation and sponsorship included; team-built plans from $990 one-time (Light), $1,500 (Standard) and $2,100 (Pro). Prices are for up to 100 booths and scale with booth count. See pricing.
ZAPP (ZAPPlication)
Best for juried art and craft fair applications
ZAPP is the online application and jurying system that many juried art fairs and craft shows use. It was developed in 2004 by WESTAF (the Western States Arts Federation), which still manages it. Artists register once, upload images of their work and apply to any show on ZAPP. Jurors review the images and score online. Artists pay each show's jury fees and booth fees through ZAPP. For an art fair, the main benefit is reach: artists who already have a ZAPP profile can apply to your show in a few clicks.
Strengths
- Established, familiar process for fine art and craft shows; many artists already have profiles.
- Image-based online jurying built for art review.
- Free for artists, which lowers friction for applicants.
Limitations
- Built for applications and jurying, not for drawing booth maps or giving visitors a searchable map.
- Focused on art and craft shows; less suited to food vendors, farmers markets or general festival vendors.
- Pricing
- Free for artists; organizer pricing is quote-based (check with ZAPP).
ShoWorks
Best for county and state fairs with competitive exhibits
ShoWorks, from FairSoftware, is fair management software used by county, state and regional fairs and livestock shows. Its core is competitive exhibits: online and on-site entries, divisions and classes, judging, placings, auctions and reporting. Exhibitors can use a free ShoWorks Passport account that keeps their information and past awards across years and fairs, and an iPad companion app handles day-of tasks such as kiosk check-in, animal weigh-in and judging. Some fairs also use it for vendor registration forms, but public materials say little about booth mapping.
Strengths
- Built for the agricultural fair model: 4-H and FFA entries, livestock, judging and awards.
- Group entry options for parents, club leaders and advisors.
- Exhibitor accounts that carry over from year to year.
Limitations
- Not a booth map or vendor marketplace tool; vendor booth layout and sales usually live elsewhere.
- The full client runs on Windows, and pricing is not published.
- Pricing
- Quote-based; check with FairSoftware.
OnePlan
Best for large outdoor site operations
OnePlan is a GIS-based event site planning platform used for festivals, marathons, motorsport and large outdoor events, including publicly documented work around the Paris 2024 Olympic Games. Plans are drawn to scale on real-world maps, with tools for security, crowd management, traffic, infrastructure and workforce planning. If your fair covers a large footprint and the hard problems are fencing, emergency routes, power and toilets, OnePlan is a serious option.
Strengths
- To-scale accuracy on real-world maps for complex outdoor sites.
- Purpose-built modules for operations and safety planning.
- Free plan and published Pro pricing make it easy to try.
Limitations
- Booth-as-inventory management and booth e-commerce are not its stated focus.
- Built for organizer-side operations more than a public vendor directory.
- Pricing
- Free plan (1 event, 25 objects); Pro $99/mo; Team $90/user/mo (published as of mid-2026).
Mapd Events
Best for expo-style shows that want a bundled suite
Mapd Events (branded Map D, operated by Nextech) is a trade show platform built around an interactive floor plan. Organizers lay out booths in a drag-and-drop editor, sell booth space and sponsorships through self-service checkout (Stripe, Authorize.Net or Square), and embed the live map on their website. It also bundles an exhibitor portal, ticketing, a branded mobile app, lead retrieval and matchmaking. It suits consumer shows or indoor markets that run like expos and want one packaged vendor.
Strengths
- Booth checkout on the map with several payment gateways and no platform transaction fees beyond gateway rates.
- Broad bundle: ticketing, app and exhibitor portal alongside the map.
- Published per-event pricing.
Limitations
- Per-event packages ($1,250+) are a lot for a small weekly or monthly market.
- Demo-led onboarding with a typical 5–15 business day launch, and add-ons quoted separately.
- Pricing
- Starter $1,250, Growth $1,999, Scale $2,499 per event; add-ons quoted.
Zoho Backstage
Best for community events already on Zoho
Zoho Backstage is an event management suite covering event websites, registration, commission-free ticketing, agenda, check-in and badging, a mobile app and exhibitor management. Higher tiers add a floor planner. It fits community events, expos and festivals run by organizations that already use Zoho CRM or Zoho One and want ticketing and registration first, with a simple booth layout as a bonus.
Strengths
- Commission-free ticketing and a bundled event website and app.
- Native fit with Zoho CRM and other Zoho products.
- Free plan for small events.
Limitations
- Floor planner sits on higher tiers, and advanced exhibitor booth features are a paid "Exhibitor Pro" add-on.
- Online payment for a specific booth space is not clearly documented publicly; confirm with Zoho.
- Pricing
- Free plan plus published Essentials, Premium and Ultimate tiers (subscription or pay-per-event), with attendee limits; check zoho.com.
KeyQo
Best for small French or European fairs
KeyQo is a French platform, based in Grenoble, for smaller trade show and fair organizers: a drag-and-drop floor plan, 24/7 online booth booking, exhibitor management, automatic invoicing and a revenue and occupancy dashboard. It charges no commission on booth sales and hosts data in France. At the time of writing, sign-up runs through a pre-registration waitlist.
Strengths
- Low published entry pricing and a zero-commission model.
- Invoicing and occupancy tracking built in.
- French-language support and data hosting in France (GDPR).
Limitations
- Early-stage product; sign-up is via waitlist, so confirm what is live today.
- Few attendee-facing features such as wayfinding.
- Pricing
- Published in EUR (Essential, Pro, Organizer), billed yearly.
Google My Maps
Best for best free pin map for small outdoor markets
Google My Maps is free with a Google account and is how many farmers markets, street fairs and car shows publish their vendor map. You drop pins and shapes on Google's satellite view, color-code by category, import vendors from a spreadsheet and embed the map with an iframe. For a weekly market with 30 stalls and no online booth sales, it can be enough.
Strengths
- Free, and most volunteers already know it.
- Real satellite imagery outdoors, and Google Maps directions to the site.
- Spreadsheet import, sharing and embedding.
Limitations
- A pin is a point, not a booth: no booth sizes, no available/sold status, no reservations or payments.
- No indoor floor plans, so barns and exhibit halls go back to a PDF; vendors can't update their own listing without full edit access.
- Pricing
- Free.
Canva
Best for printed and social vendor maps
Canva is a design tool for non-designers, with templates, brand kits and real-time collaboration. Many craft fairs and festivals use it to make a colorful vendor map, export a PNG or PDF, and post it on social media, on the website and on signs at the gate. For a poster, it's hard to beat.
Strengths
- Fast, attractive results with no design skills.
- Great for print, signage and social posts.
- Free plan available.
Limitations
- The map is a static image: no search, no live availability, no booth sales.
- Every vendor change means editing and re-exporting the image.
- Pricing
- Free plan; paid Pro and Business plans (check canva.com).
How to choose
You run a juried craft fair or art festival. Use ZAPP if your artists already apply through it, or Eventeny if you also want ticketing and volunteers in the same tool. If you also want a public booth map that visitors can search on their phones, add ExpoFP for the map.
You run a county or state fair with 4-H, livestock and open-class exhibits. ShoWorks handles entries and judging. For the commercial vendor side (food, merchandise, exhibit hall booths), use a booth map tool like ExpoFP or Eventeny's map module so vendors can see open spaces and pay for them.
You run a festival with many food and retail vendors and want one back office. Eventeny is the most complete single platform for applications, jurying, ticketing and volunteers. If the map is where you make money (selling spaces and sponsor placements) and where visitors need the most help, compare it with ExpoFP.
You run a weekly or monthly farmers market. Start with Google My Maps or Canva if you assign stalls informally. Once you track stall availability in a spreadsheet and want vendors to reserve and pay for spots themselves, move to a booth map tool such as ExpoFP's DIY plan.
You run a large outdoor event where safety and logistics are the hard part. Use OnePlan for the operational site plan. Use a vendor-facing tool (Eventeny or ExpoFP) for the public vendor map and booth sales.
Many fairs use two tools: one for vendor intake and one for the map. That's normal. Check that the two can share vendor data, for example through a CSV import or an API.
Turn your vendor map into a booth sales tool
Draw your fairground, market or festival site in the browser, or upload your current map and let our team build it. Vendors see open spaces and book online, and visitors find them from their phones without downloading an app.
FAQ
It depends on which part of vendor management takes the most time. If it's applications and jurying, Eventeny is the strongest all-in-one choice, and ZAPP is the standard for juried art fairs. If it's assigning booths, selling spaces and helping visitors find vendors, a map-first tool like ExpoFP goes further on the map itself.