Selling sponsorships and booth extras

In addition to booth reservations, exhibitors can also reserve sponsorship packages and booth extras such as furniture, electricity, carpet and other items.

See a sample Reserve page

 

Sponsorships are purchased per exhibitor, and booth extras are per booth. You can also create promotions such as ads on the venue screens, brochures, or newsletters.

How to create sponsorships

Go to Reservations - Extras. Then, click + Add to create a new listing level (more details here) or sponsorship. You can also click on an existing one to edit it.

Reservations - Extras section with "Extras" in box and sponsorship add button in box with arrows pointing to them

 

You can set the price for the sponsorship packages, set the limit per exhibitor and per event, add an image and description to them. Check the box Exhibitors can reserve themselves to allow the sponsorships to be reserved on the Reserve/Buy page and through their Exhibitor Portal.

New booth extra window with "exhibitors can reserve themselves," pricing section and save button in boxes with arrows pointing to them

 

You can see how many exhibitors purchased each option in the “Exhibitors” column and click on the number to see the list of the companies.

Reservations - Extras section with exhibitors column in box with arrow pointing to it

 

See also Reports in ExpoFP.

Using our built-in sponsorship options

You can also generate extra revenue with the Logo in Header, Featured Listing, Logo in Booth and Listing Levels sponsorship options. Go to Reservations - Extras to edit these items, add descriptions and images, and set the price and limit.

Edit sponsorship window with "exhibitors can reserve themselves," pricing section and save button in boxes

How to create booth extras

You can create and edit booth extras in a similar way to sponsorships in the "Booth extras/Add-on" section of Reservations - Extras. It's also possible to set the price for booth extras in ft²/m², for example, to sell a carpet.

Edit booth extra window

How to group booth extras

You can sell different options of the same item, for example, different colors of carpet, and display them as grouped. Create the items using the following format: "Item name (variant)." For example: "Carpet (green)," "Carpet (red)."

Booth extras with box around groups and arrow pointing to it
See our demo example

 

Please note that booth extras will only be grouped on the front view but not your backend.

How to reserve sponsorships without a booth

It's possible to forward potential sponsors to the Reserve page directly without the need to select a booth first. 

See example

The link to this page is: https://app.expofp.com/reservebooth?expoId=12345

The last digits represent your unique event ID, which can be found on the Dashboard :

Address bar showing unique event ID number in box with arrow pointing to it

 

You can showcase this link on your website, see all the sponsors on your backend, categorize them with tags and send them emails.

This link can also be used to collect exhibitor inquiries.

Make a deposit

You can collect a down payment or a full amount for the booth or sponsorships from prospective exhibitors. In this case, the link should lead to the "Buy" page instead:

https://app.expofp.com/buybooth?expoId=12345

The last digits also represent your event ID.

See here how to collect money from exhibitors.

See our sales brochure for more information:

ExpoFP Sales Brochure.pdf

Frequently asked questions

Can the limits set for extras be modified after they are created?

You can alter the limits for extras anytime.

Are the descriptions and images of the extras shown on the Buy/Reserve page?

Yes, exhibitors can view it by hovering the mouse over the information icon.

Can extras be limited per area?

No.

Can I exchange the information about the extras using API?

Yes, you can find more details in our API Reference guide.

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