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See how ExpoFP turns it into an interactive floor plan with live booth sales, exhibitor profiles and wayfinding.",{"home":25,"compare":26,"page":27},"Home","Compare","ExpoFP vs Microsoft Visio",{"badgeText":29,"headline":22,"subheadline":30,"ctaLabels":31,"bullets":35},"Comparison Guide","Visio is great for drawing the layout; ExpoFP turns it into a live floor plan exhibitors can book from and attendees can navigate.",[32,33,34],"Try ExpoFP Free","Book a Demo","See Pricing",[36,37],"Prepared by the ExpoFP product team","Last verified: {lastVerified}",{"stats":39},[40,43,46,49],{"value":41,"caption":42},"Free to start","Build and test your plan before you pay",{"value":44,"caption":45},"{trialDays}-day trial","No credit card required",{"value":47,"caption":48},"DIY from {diyPrice}\u002Fmo","Organizer builds the map in FP Designer",{"value":50,"caption":51},"No app needed","Attendees open the map in any browser",[53,54,55,56,57,58],"Overview","Comparison","Costs","How to switch","FAQ","Related pages",{"heading":53,"lead":60,"paragraphs":61},"Microsoft Visio is a capable, familiar diagramming tool. Office managers, facilities teams and event admins already use it for org charts, process flows and network diagrams, and its floor plan and office layout templates make it a natural choice for sketching an exhibit hall. It fits neatly into Microsoft 365: files live in OneDrive or SharePoint, colleagues can comment, and Visio Plan 1 ($5\u002Fuser\u002Fmonth, web) and Plan 2 ($15\u002Fuser\u002Fmonth, web plus desktop, billed annually) are inexpensive. Plan 2 adds the desktop app and its larger shape library, which is where the fuller floor plan and office layout stencils live. For a quick, tidy layout that everyone in the office can open, Visio does the job well.",[62,63],"The gap shows up once the diagram has to run an event. A Visio floor plan is a static diagram. Booth status is shown by recoloring shapes by hand or tracked in a separate Excel sheet, and the plan reaches exhibitors and attendees as a PDF or PNG attached to an email or uploaded to the website. Every sale, swap or merge means editing the diagram, re-exporting and re-sending. Attendees can't search it for an exhibitor or get directions to a booth, and exhibitors can't reserve or pay for a space from it.","This page is for organizers who **draw their floor plan in Visio** and are looking for a **Visio alternative for trade show floor plans**: a tool that keeps the layout simple to edit but adds **live booth availability**, **online booth reservations and payments**, **exhibitor profiles** and **mobile wayfinding**, without the export-and-email routine.",{"heading":65,"cards":66},"Quick verdict",[67,74],{"title":68,"items":69},"Keep using Visio if",[70,71,72,73],"The plan is an internal diagram for setup crews, catering or facilities, and nobody outside the team needs to interact with it.","You run a small, one-off event where booths are assigned in advance and the layout doesn't change once it's sent.","You're mapping permanent office space, seating or desk layouts rather than selling exhibit space.","Your organization already licenses Visio and you only need a printable layout.",{"title":75,"items":76},"Switch to ExpoFP if",[77,78,79,80,81],"You're re-exporting the Visio file to PDF and re-emailing it every time a booth changes hands.","Booth status lives in a separate spreadsheet and keeping the two in sync has become a weekly chore.","You want exhibitors to see live availability and reserve or pay for booths directly on the map.","Attendees need to search exhibitors, filter by category and get turn-by-turn directions on their phone, with no app.","You want to sell sponsorships on the map and see analytics on searches, booth views and routes.",{"heading":83,"featureColumnLabel":84,"rows":85},"Feature-by-feature comparison","Feature",[86,93,100,107,114,121,128,135,142,149,155,162,169,176,182,188],{"title":87,"cells":88},"Purpose-built for event floor plans",[89,91],{"text":90},"Yes. Interactive floor plan platform for trade shows, expos, conferences, fairs and venues",{"text":92},"No. General diagramming tool with floor plan and office layout templates",{"title":94,"cells":95},"Drawing \u002F editing booths",[96,98],{"text":97},"Drag, drop, merge and resize booths in the browser with FP Designer; changes go live instantly",{"text":99},"Drag shapes from floor plan stencils; fuller floor plan tools in Plan 2 desktop",{"title":101,"cells":102},"Import an existing plan",[103,105],{"text":104},"Upload an existing floor plan file or image and the ExpoFP team builds it, or draw it yourself in FP Designer",{"text":106},"Can insert images or CAD drawings as a background (desktop); exports to PDF and images",{"title":108,"cells":109},"Live booth availability",[110,112],{"text":111},"Yes. Exhibitors see availability on the map in real time",{"text":113},"No. Shapes recolored manually; status usually tracked in Excel",{"title":115,"cells":116},"Booth reservations",[117,119],{"text":118},"Exhibitors reserve directly on the map; organizer approves and tracks in one place",{"text":120},"Not available; handled by email, forms or spreadsheets",{"title":122,"cells":123},"Online booth payments",[124,126],{"text":125},"Exhibitors can purchase by credit card on the map (not on the Light plan)",{"text":127},"Not available",{"title":129,"cells":130},"Exhibitor profiles & directory",[131,133],{"text":132},"Logo, description and contacts attached to each booth; searchable directory",{"text":134},"Text labels or shape data inside the diagram",{"title":136,"cells":137},"Exhibitor self-service updates",[138,140],{"text":139},"Personal auto-login link; exhibitors fill in their profile, organizer approves",{"text":141},"Not available; organizer edits the diagram",{"title":143,"cells":144},"Attendee search & filters",[145,147],{"text":146},"Search by company, booth or category; category filters; bookmarks",{"text":148},"Not available in an exported PDF\u002FPNG beyond basic text search",{"title":150,"cells":151},"Wayfinding \u002F routes",[152,154],{"text":153},"Turn-by-turn routes, accessible routes across floors and buildings; blue-dot, GPS and QR positioning available",{"text":127},{"title":156,"cells":157},"Mobile experience",[158,160],{"text":159},"Browser-based, mobile-ready; no app, no sign-in",{"text":161},"PDF or image on a phone, or a Visio viewer link for people with access",{"title":163,"cells":164},"Sharing & website embedding",[165,167],{"text":166},"Custom URL (yourevent.expofp.com), embed in websites and event apps, kiosks",{"text":168},"Share via OneDrive\u002FSharePoint inside your organization, or email\u002Fupload a PDF or image",{"title":170,"cells":171},"Updating after changes",[172,174],{"text":173},"Edit once; every link, embed and kiosk updates instantly",{"text":175},"Edit diagram, re-export, re-send, re-upload",{"title":177,"cells":178},"Sponsorship \u002F monetization",[179,181],{"text":180},"Sponsored listings, featured placements, banner ads, logos in booths, booth extras, packages",{"text":127},{"title":183,"cells":184},"Analytics",[185,187],{"text":186},"Included on every plan: searches, booth views, routes, exhibitor activity, per-kiosk analytics",{"text":127},{"title":189,"cells":190},"Cost",[191,193],{"text":192},"Free to start ({trialDays}-day trial); DIY {diyPrice}\u002Fmo; Light {lightPrice}, Standard {standardPrice}, Pro {proPrice} one-time (≤100 booths; scales with booth count)",{"text":194},"Plan 1 $5\u002Fuser\u002Fmo; Plan 2 $15\u002Fuser\u002Fmo (billed annually); basic Visio in Microsoft 365 included with many commercial Microsoft 365 plans. Check current pricing",{"heading":196,"paragraphs":197},"What the old workflow really costs",[198,199,200],"Here's how it usually goes. An event coordinator builds the hall layout in Visio from the venue's PDF, drops rectangles for booths and numbers them. The diagram gets exported to PDF and emailed to the sales team, the sponsors and whoever updates the website. Booth status sits in an Excel file on SharePoint, with sold booths colored green by hand in both places, when someone remembers.","Then the changes start. A sponsor upgrades to a double booth, an exhibitor drops out, the venue moves a food court. Each change means opening the .vsdx, moving shapes, re-exporting and resending, and asking everyone to \"please use the attached version.\" Some people still forward the old one. Two reps offer the same corner booth because one of them was looking at last Tuesday's PDF. Exhibitors email logos that never make it onto the map. On show day, attendees squint at a printed layout or a PNG on their phone, can't search for the company they came to see, and the late additions are nowhere to be found.","Visio did exactly what it was asked to do: draw a clear diagram. The cost comes from making a static diagram serve as the live sales system, exhibitor directory and visitor map all at once.",{"heading":202,"columnLabels":203,"rows":207},"Before vs after",[204,205,206],"Step","Before","After",[208,212,216,220,224],{"title":209,"before":210,"after":211},"Sharing the plan","Export to PDF\u002FPNG, attach to emails, upload to the website.","One live link at yourevent.expofp.com, embedded on your website and in your event app.",{"title":213,"before":214,"after":215},"Selling a booth","Email, update Excel, recolor the Visio shape, re-export.","The exhibitor sees live availability, reserves (and can pay by card) on the map, and you approve it in one place.",{"title":217,"before":218,"after":219},"Changing the layout","Edit the .vsdx, re-export, resend, hope everyone uses the new file.","Drag, merge or resize booths in FP Designer and the change goes live everywhere instantly.",{"title":221,"before":222,"after":223},"Exhibitor details","Chase logos and descriptions by email.","Each exhibitor gets a personal auto-login link, fills in their profile, and you approve it.",{"title":225,"before":226,"after":227},"Show day","Printed maps and static images.","A searchable mobile map with category filters, turn-by-turn wayfinding, kiosks with \"you are here\", and analytics on what visitors searched and visited.",{"heading":229,"paragraph":230,"buttonLabels":231},"Your Visio layout, upgraded to a live floor plan.","Upload your exported plan or draw it in FP Designer, and start selling booths on the map. Free to start, {trialDays}-day trial, no credit card.",[32,33,34],{"heading":233,"steps":234},"How to move from Visio to ExpoFP",[235,238,241,244,247],{"title":236,"text":237},"Export your Visio diagram","Save the current layout as a PDF or high-resolution image (PNG). If your plan was traced over a venue drawing, grab that original file too.",{"title":239,"text":240},"Upload it or draw it in FP Designer","On the Light, Standard or Pro plans, upload the file and the ExpoFP team builds the interactive map for you. On the DIY plan ({diyPrice}\u002Fmo), recreate the booths in the drag-and-drop FP Designer in your browser, then merge and resize them as needed.",{"title":242,"text":243},"Import your exhibitors","Bring in the exhibitor list you've been keeping in Excel, or connect ExpoFP to your registration, ticketing or CRM system so exhibitor data flows both ways. Send each exhibitor a personal auto-login link to add their logo, description and contacts for your approval.",{"title":245,"text":246},"Open booth reservations","Turn on booth reservation so exhibitors see live availability and can reserve or purchase by credit card directly on the map (online payments are not on the Light plan). Add sponsorship options such as featured placements, banner ads and logos in booths.",{"title":248,"text":249},"Share, embed and deploy","Publish at your custom URL, embed the map on your event website and in your event app, and set up kiosks for show day. Next year, copy the map and exhibitors to the new event instead of starting a new diagram.",{"heading":251,"paragraphs":252},"When Visio is still the right choice",[253],"Visio is still a good fit for internal planning: setup and teardown diagrams for crews, catering and AV layouts, seating charts for a board dinner, office and desk plans, and process diagrams that sit alongside your event plan. If your organization already has Visio through Microsoft 365, it's a convenient way to sketch an idea before committing to a layout, and nothing stops you keeping that sketch as an internal reference. When the plan has to be published, sell booths, carry exhibitor information or guide attendees around a venue, that's the point where a purpose-built event floor plan platform takes over.",{"heading":57,"items":255},[256,259,262,265,268,271],{"question":257,"answer":258},"Can I import my Visio floor plan into ExpoFP?","Yes. Export your Visio diagram as a PDF or image and upload it; on the Light, Standard and Pro plans the ExpoFP team builds the interactive map from your file. On the DIY plan you can recreate the layout yourself in the drag-and-drop FP Designer, which usually takes far less effort than rebuilding it in Visio each year.",{"question":260,"answer":261},"Is Visio good for trade show floor plans?","Visio is good for drawing a clean layout, especially with the floor plan and office layout stencils in Plan 2. It isn't built to run a trade show floor, though: it produces static diagrams, so booth availability, exhibitor profiles, online booth sales and attendee navigation all have to be managed elsewhere, usually in Excel and email.",{"question":263,"answer":264},"How much does ExpoFP cost compared with Visio?","ExpoFP is free to start with a {trialDays}-day trial and no credit card. The DIY plan is {diyPrice}\u002Fmonth with booth reservation and sponsorship included, and done-for-you plans are {lightPrice} (Light), {standardPrice} (Standard) or {proPrice} (Pro) one-time for up to 100 booths, scaling with booth count. Visio is cheaper per seat ($5\u002Fuser\u002Fmonth for Plan 1, $15\u002Fuser\u002Fmonth for Plan 2, billed annually), but it doesn't include booth sales, exhibitor management, wayfinding or analytics. Check Microsoft's site for current Visio pricing in your region.",{"question":266,"answer":267},"Do attendees need an app?","No. ExpoFP floor plans open in any browser and are mobile-ready, with no app download and no sign-in. Attendees can search by company, booth or category, save favorites and follow turn-by-turn directions from a link, QR code or your website.",{"question":269,"answer":270},"Can exhibitors book booths themselves?","Yes. Exhibitors see live booth availability on the map and can reserve or purchase by credit card directly from it, while you approve and track everything in one place. Online payment collection is available on all plans except Light.",{"question":272,"answer":273},"Can I keep using Visio alongside ExpoFP?","Yes. Many teams keep Visio for internal diagrams such as crew setup plans, AV and catering layouts or office space, and use ExpoFP as the live, public-facing floor plan. Because ExpoFP updates instantly, you no longer need to re-export and redistribute the Visio file every time a booth changes.",{"heading":58,"items":275},[276,280,284,288,292,296],{"title":277,"text":278,"linkLabel":279},"Compare ExpoFP","See how ExpoFP stacks up against other floor plan tools.","Browse comparisons",{"title":281,"text":282,"linkLabel":283},"ExpoFP alternatives","An honest look at the options.","Read the guide",{"title":285,"text":286,"linkLabel":287},"Pricing","DIY, Light, Standard and Pro plans.","See pricing",{"title":289,"text":290,"linkLabel":291},"Exhibition floor plan software","What an interactive floor plan platform does.","Learn more",{"title":293,"text":294,"linkLabel":295},"ExpoFP vs Lucidchart","For teams using another diagramming tool.","Read the comparison",{"title":297,"text":298,"linkLabel":295},"ExpoFP vs spreadsheets","Moving booth tracking out of Excel.",{"heading":300,"paragraph":301,"buttonLabels":302},"Stop re-exporting. Start selling booths on a live map.","Trusted by 1,000+ trade shows and expos in 50+ countries. Free to start, {trialDays}-day trial, no credit card.",[32,33,34],{"heading":304,"body":305},"Disclaimer","Information on this page is based on publicly available product materials and may change over time. Microsoft Visio is a trademark of its respective owner. 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